The Plain Language Action and Information Network (PLAIN) put together these federal guidelines to help implement the Plain Language Act of 2010. Plain language is writing designed to ensure the reader understands as quickly, easily, and completely as possible. Guidelines for Digital Features 5 Guide to the platforms on which Adis digital features can be hosted Figshare: Figshare is a website dedicated to hosting supplementary material and digital features associated with an original article. Cut unnecessary words; Use short, everyday words; Avoid jargon; Use the active voice; Write in short sentences; Avoid repeating the page topic too often; Use the present tense . Only use the abbreviations, contractions, acronyms and initialisms that the user understands. 13 Plain Language 13.01 Introduction. Victorian Law Reform Commission (2017) Plain English and the law: the 1987 report republished, … Senior Agency Official. We have updated most of our guides, and added a new category of plain English grammar guides (September 2009). It shows the related clause in PLAIN developed and continues to revise The Federal Plain Language Guidelines to provide updated advice on clear communication. Use clear, descriptive page titles. A to Z of financial terms (PDF, 85KB) A to Z of legal phrases (PDF, 337KB) plain language guide to new jersey’s executive branch ethics standards revised june 2014 Plain language does not mean removing key technical terms. End the plain language summary with the full title of the study and the author list; the author affiliations are not required. The Plain Language Action and Information Network (PLAIN) is a community of federal employees dedicated to the idea that citizens deserve clear communications from the government. Laws. Plain language makes it easier for everyone to understand and use health information. Plain language is grammatically correct language that includes complete sentence structure and accurate word usage. The following guidelines present nine principles associated with effective written communication that you can refer to when creating and revising documents: 1. Plain Language Association International (PLAIN) is the international association for plain language supporters and practitioners around the world. Readability and use of plain language Tasmanian Government Communications (2012) Plain language in communication: guide, Tasmanian Government Communications website, accessed 19 November 2019. Be clear and concise. Use plain language. At CDC, we use plain language, not just plain writing. It saves people and government time and money and improves the accessibility of your content. Start the page with a plain language title, i.e. Define the Purpose of Your Written Document 3. The Department of Defense is committed to writing new documents in plain language, using the Federal Plain Language Guidelines in accordance with the Office Management and Budget Memorandum M_11-15, "Final Guidance on Implementing the Plain Writing Act of 2010." Plain language is just as important when we speak as when we write. The way companies communicate with their users, and how they handle and process the information they hold … We hope that you will find these new guides useful. Plain language is not unprofessional writing or a method of "dumbing down" or "talking down" to the reader.. The following guidelines can assist in drafting documents in plain language: Use short sentences. Hyperlinks to writing resources will open in a new tab. Writing that is clear and to the point helps improve communication and takes less time to read and understand. 140 141 142 6. The Commission conducted a pilot to create a plain language exposure draft of the Pharmacy Industry Award 2010 (the Pharmacy Award) that was simpler and easier for employees and employers to understand than the current Pharmacy Award.. When people understand what they read, they need fewer explanations and make fewer mistakes. Did you find this page useful? simple graphs) to convey critical concepts. General guides. Instead, medical, research, or legal concepts and phrases that must be included in a communication should be explained within the document or in a separate document that defines the complex terms in clear, understandable ways. Plain language: Plain language is a clear writing style designed to be easy to read and understand by the intended audience. Plain language helps readers quickly and easily understand your message. General guidance . It should not be confused with an oversimplified, condescending style. Keep Sentences and Paragraphs Short 6. As shown below, this 11-part Toolkit provides a detailed and comprehensive set of tools to help you make written material in printed formats easier for people to read, understand, and use. a simplified title that explains briefly the subject of the study or summary. If the digital feature is hosted on Figshare, the hyperlink to the Choose the words that are familiar to the user. What does this mean? Write short and simple sentences in active voice. If you have to use a specialized term, explain briefly what it means, in parentheses. Learn who your audience is and what they need, and write for them. What is plain language? It includes how information is organized and displayed within a space, such as the use of white space, fonts, 'active' instead of 'passive' voice … Plain language overhead codes are recommended for the following situations, incidents or events, and their subsequent response: x Active shooter x Hostage situation x Armed violent intruder x Facility evacuation x Plant facility system alert (e.g., generator failure, etc.) Official Publications from the U.S. Government Publishing Office. Language; Whether the reader predominantly speaks first, second or third language of the language in which the document is drafted will influence how easily the document is understood. PLAIN developed and continue to revise The Federal Plain Language Guidelines to provide updated advice on clear communication. Our growing network includes members from over 30 countries working in clear communication in at least 15 languages. Although plain language is a familiar idea, many organizations don’t use it as often as they should. We need your help to comply with The Plain Writing Act! We, at FDA, are committed to writing new documents in plain language using the Federal Plain Language Guidelines. GDPR help for small businesses Since May 2018 small businesses need to be GDPR compliant. View Plain Language Guidelines Related Resources: Plain Writing Act of 2010 Plain Writing Basics Plain Language Web … update to the Plain Language Guide published in July 2008. Refer to the plain language section of 18F’s Content Guide for general guidance, lists of words to avoid, and links to plain-language resources. The guidelines explain how the Federal Co-operative Housing (ILM) Program works a co-op’s rights and duties under its operating agreement with Canada Mortgage and Housing (CMHC). The list is not exhaustive. Make It … Guidelines and pilot. research and national guidelines. Please include paragraph breaks. Latest news:-2020 plain English awards You can view our plain English awards for 2020. The result of the PLWG’s efforts is the Plain Language Frequently Asked Questions (FAQs) guidance document which should be used as a supplement to the Plain Language Guide published in July 2008. Writing that is clear and to the point helps improve all communication as it takes less time to read and comprehend. CDC follows the federal plain language guidelines external icon and uses the Clear Communication Index to assess and improve our public communication materials. It includes how information is organized and displayed within a space, such as the use of white space, fonts, 'active' instead of 'passive' voice for instructions, design elements, and colour. Plain language guidelines Know your audience. guidelines for the use of housing co-op members and managers. Steps to take. It avoids verbose, convoluted language and jargon.In many countries, laws mandate that public agencies use plain language to increase access to programs and services. Specifically the PLWG was asked to identify additional lessons learned and smart practices related to plain language. There is text in brackets next to many of the titles in the guidelines. Define technical terms that may be unfamiliar, and use a product or service’s full name before using its acronym or abbreviation. Only Include Important and Directly Relevant Information 4. Plain Language at NIH external icon National Institutes of Health NIH has established the Clear Communication initiative that focuses on achieving health literacy objectives. The purpose of a plain-language approach in written communication is to convey information easily and unambiguously.
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